If You Use the ____ Command, the Presentation Becomes a Read-only Document and Cannot Be Edited.

The Advantages and Disadvantages of PowerPoint

PowerPoint is a quick and easy mode to organize ideas and information, but can encourage the cosmos of presentations that lack substance.

Learning Objectives

Name the advantages and disadvantages of using PowerPoint

Primal Takeaways

Key Points

• PowerPoint is regarded as the nearly useful, accessible fashion to create and nowadays visual aids; others believe information technology has its own mind-set which forces presenters to spend countless hours thinking in PowerPoint and developing slides.
• Advantage—like shooting fish in a barrel to create colorful, attractive designs using the standard templates and themes; like shooting fish in a barrel to modify compared to other visual aids, such as charts, and like shooting fish in a barrel to elevate and drib slides to re-order presentation.
• Advantage—easy to present and maintain eye contact with a big audience by only advancing the slides with a keystroke, eliminating the need for handouts to follow the message.
• Disadvantage—speakers create slides and so they accept something to present rather than outlining, organizing, and focusing on their message.
• Disadvantage—the linear nature of PowerPoint slides forces the presenter to reduce complex subjects to a fix of bullet items which are too weak to support decision-making or show the complexity of an issue.
• Disadvantage—basic equipment required to present. Y'all volition need to take a computer and project equipment in place to brandish the slides to the audience.

Primal Terms

• PowerPoint: (noun) an electronic slide presentation created and presented using the plan (verb) to communicate to (an audience) by electronic slides
• bullet points: Bulleted items – known as bullet points – may be short phrases, single sentences, or of paragraph length; used to introduce items in a list.

Advantages and Disadvantages of PowerPoint

PowerPoint—Reward or Disadvantage for the Presenter?

PowerPoint is the nearly popular presentation software. It is regarded past many equally the most useful and accessible way to create and present visual aids to the audition.

On the other hand, others believe information technology has created its own mind-set which forces presenters to spend countless hours thinking in PowerPoint and developing slides. A political party has even formed to ban PowerPoint in Switzerland. Depending on one's perspective, it seems that many advantages could easily be viewed as disadvantages.

Using PowerPoint: When used correctly, PowerPoint is a helpful program for creating an engaging presentation.

Look over the list below to meet where you stand—with or against PowerPoint.

Advantages

Pattern

• Quick and like shooting fish in a barrel: the basic features are like shooting fish in a barrel to master and can make you appear to be organized, fifty-fifty if you are not.
• Simple bullet points: it can reduce complicated messages to simple bullet points. Bullet points are a good basis for a presentation and remind the speaker of main points and the organization of the message.
• Easy to create a colorful, attractive design: using the standard templates and themes, yous can create something visually appealing,even if you do not take much knowledge of basic graphic design principles.
• Like shooting fish in a barrel to modify: when compared to other visual aids such as charts, posters, or objects, it is easy to change.
• Easily re-order presentation: with a simple drag and drop or using key strokes, you lot can move slides to re-order the presentation.

Finally, PowerPoint is integrated with other products that allow you to include parts of documents, spread sheets, and graphics.

Delivery

• Audience Size: PowerPoint slides are generally easier to come across by a large audience when projected than other visual aids.
• Easy to present: you can easily advance the slides in the presentation i after another with a simple key stroke while nevertheless maintaining eye contact with the audience.
• No need for Handouts: they look skillful visually and can be hands read if you have a projector and screen that is large enough for the entire room.

Disadvantages

Design

• Pattern power pointless: gives the illusion of content and coherence, when in fact there is really not much substance or connexion between the unlike points on the slides.
• PowerPoint excess: some speakers create presentations so they have slides to present rather than outlining, organizing, and focusing on the message.
• Replaces planning and grooming: PowerPoint is a convenient prop for poor speakers, equally it can reduce complicated messages to elementary bullet points and elevates style over substance.
• Oversimplification of topic: the linear nature of PowerPoint forces the presenter to reduce complex subjects to a prepare of bullet items that are as well weak to support determination-making or show the complexity of an issue.
• Feature affluence: while the basic features are easy to utilize and use, a speaker can get carried abroad and try to utilize all the features at once rather than just supporting a message. Besides many flying letters, animations, and sound effects without seeing much original thought or assay tin can be a real effect. In many cases, the medium shoves the message aside.

Commitment

• Basic equipment required: you will need to have a computer and projection equipment in place to brandish the slides to the audition.
• Focus on medium, not message: Also many people forget that they are making a presentation first and that PowerPoint is just a tool.

An Overview of PowerPoint

Microsoft PowerPoint is a computer software package that displays information in the grade of a slide show.

Learning Objectives

State the arguments for and against using PowerPoint as a visual aid

Key Takeaways

Key Points

• PowerPoint presentations consist of a number of individual pages or " slides," with individual slides containing text, graphics, sound, video, or other objects that can exist arranged past the presenter.
• A PowerPoint presentation can be automatically controlled by pre-programming transitions from one slide to some other, or manually controlled by a user.
• Supporters of PowerPoint say the presentation software is easy to use and tin can salvage a lot of time for by replacing the need for a diverseness of different visual aids.
• Some opponents of PowerPoint contend that the program encourages the reduction of complex ideas into simplified points, while others debate that the program encourages overstuffing presentations with too much information, both of which negatively effect the audition 'southward experience.

Key Terms

• PowerPoint: (substantive) an electronic slide presentation created and presented using the program (verb) to communicate to (an audience) by electronic slides

An Overview of PowerPoint

PowerPoint is a presentation software program. A presentation programme (too chosen a presentation graphics plan) is a estimator software packet used to display information, normally in the class of a slide testify. It typically includes three major functions: an editor that allows text to be inserted and formatted, a method for inserting and manipulating graphic images, and a slide-show system to display the content.

PowerPoint: PowerPoint software runs on Microsoft and Mac operating systems. It allows users to create visual presentations comprised of individual slides.

Microsoft PowerPoint 9 is easy-to-use presentation software that runs on Microsoft Windows and Mac OS operating systems. PowerPoint is commonly used by concern people and students to create slide show presentations. The ease of use is demonstrated by the fact that the program can be used by inferior high and high schoolhouse students. PowerPoint tin adapt a range of uses, with intermediate to more than technical options. Microsoft estimates that thirty 1000000 presentations are made each twenty-four hours using the PowerPoint program. As of 2012, diverse versions of PowerPoint claim approximately 95% of the presentation software market share, having been installed on at least 1 billion computers.

PowerPoint Logo: With 95% marketplace share, PowerPoint presentation software is 1 of the almost widely used programs for developing visual presentations.

PowerPoint has nearly become a generic term similar to Xerox or Coke or Google and is often used when one is referring to any computer supported presentation, thus demonstrating how ubiquitous the programme has become.

The Use of Slides in PowerPoint Presentations

PowerPoint presentations are comprised of a number of individual pages, or "slides. " The "slide" analogy is a reference to slide projectors. Unlike slide projectors withal, which only projected static images, slides in PowerPoint are more dynamic. They tin can include text, graphics, audio, movies, and other objects, which tin be arranged past the presenter. The PowerPoint presentation can exist printed, displayed live on a computer, or navigated through at the control of the presenter. For larger audiences the figurer display is ofttimes projected using projection equipment. The slides can also be used as the footing for a webcast.

After designing the individual slides for your presentation, you tin can control the presentation past pre-programming the transitions from ane slide to another with the verbal timing you want. Or, y'all can advance the slides manually equally you speak near each.

Supporters and Critics

Supporters of the software say the PowerPoint can save people fourth dimension by circumventing the need for other types of visual aids, such as hand-fatigued or mechanically typeset slides, blackboards, whiteboards, or overhead projections. Considering the software is easy to use, it encourages people to give presentations that incorporate visual aids who otherwise may not have even given a presentation.

PowerPoint does have its critics, and the benefits of the software are continually debated. Some critics of PowerPoint argue that condensing circuitous issues into simplified bullet points is detrimental, and compromises the quality of information provided to the audition. This view finds that audience do not receive enough detailed information to brand informed decisions almost presentation topics. Additionally, there are also some critics who say that rather than providing too niggling information, PowerPoint allows users to put too much information into presentations. This tin can lead to "death by PowerPoint," which is a state of bordem or fatigue as a consequence of sitting through a presentation that contains likewise much information.

As is clear from the debate about its merits, PowerPoint tin nowadays many benefits and challenges to a user who develops a slideshow to accompany a speech communication or presentation.

The Elements of a Slide

PowerPoint is a multi-media platform that incorporates elements of written, sound, video, and graphical communication.

Learning Objectives

Break down the elements that incorporate a PowerPoint slide

Key Takeaways

Key Points

• The about bones chemical element of a PowerPoint presentation is the slide.
• Slides are comprised of a combination of textual and visual elements.
• Text may be organized every bit captions, paragraphs, or bulleted points.
• Add graphics such equally shapes, pictures stored on your computer, pictures retrieved online, and charts or tables from other programs such as Excel.
• To add video clips, search for them from inside the PowerPoint platform using Bing, Flickr, and Youtube, and import them directly into a slide.

Key Terms

• slide: A unmarried page of a presentation, developed using a presentation program such as Microsoft PowerPoint. Collectively, a group of slides may be known every bit a slide deck or slide prove.

Elements of a Slide

The bones element of the presentation is the slide. The new default aspect ratio of the slide is 16:9 for wide screens, but the previous attribute of 4:iii is withal available. Some basic example elements used to compose a slide are equally follows:

Titles and sub-titles: Afterwards first opening PowerPoint to commencement a new presentation using the Blank Presentation Template, the user can select a title and sub-title for the presentation, using one of a multifariousness of fonts and colors.

Text: Users tin can enter the content as bullets on the slide along with a title for the slide. They tin also select the font manner, size, and content to back up their message.

Shapes: PowerPoint can merge ii shapes together to create a custom shape.

Pictures: Users can search for and insert their own photographs. Remember to re-size the photograph to fit the slide.

Charts/Graphs: Create custom charts or move relevant charts from Excel spreadsheets.

Audio/Video Clips: Download videos, images, and audio files directly into a slide for a presentation without first downloading to the computer. Search for audio and video from within PowerPoint to find images using Bing or Flickr and videos on You Tube. Afterward locating the desired supporting media, incorporate information technology into the slide. Past default, the results evidence images that are licensed nether Creative Common, so the images can be used in presentations without violating an owner'southward copyright, simply users can too view all results.

Transitions: Transitions move the presentation gracefully from ane slide to the next or build the side dynamically. There are many standard transitions available, or users tin programme their own special effects to animate the movement of the sides.

PowerPoint Slide: PowerPoint allows users to create slides and add together animation, transitions, and video and audio clips.

Formatting Tips

Formatting choices, including layout, font choice, transitions and use of infinite and color, are important components of a presentation.

Learning Objectives

Requite examples of how to all-time format a PowerPoint presentation

Key Takeaways

Key Points

• The blank template provides an initial format that allows a user to clearly distinguish main points from subpoints and supporting fabric.
• In the trunk of a slide, use keywords and phrases instead of sentences equally listed bullet items to aid the audience skim the slide and see relationships between primary and sub-points.
• Insert and re-size visuals such as WordArt, shapes, charts, graphs, images, or pictures from your own computer or from the net, into a slide to provide support for claims.
• Sound and video clips of a loftier quality not only clarify or provide support an idea, but also amend the quality of a presentation. Avoid videos with low resolution or poor quality audio clips, as they may affect audition perception.
• When using effects to transition from ane slide to another, avoid slow moving or fancy effects such as crawl in, swivel and spiral. Don't overuse special furnishings and keep transition choices consistent.
• After the Presentation – you can format and export your slides to a Word Certificate for handouts or share by electronic mail, pdf, or cyberspace.

Key Terms

• Placeholder: dotted or hatch-marked borders for entering text, charts, tables, or images on a slide.

PowerPoint Features

PowerPoint incorporates elements of written, oral, and visual communication. Past focusing on decisions regarding blank space or color, contrast, and font, you lot tin design a presentation that is not simply aesthetically highly-seasoned, but also enhances and underscores key content and objectives. The following tips will help y'all and your audience get the most from your presentation.

Formatting the Slide

Templates: You lot may either select an existing template or design your ain. The blank template allows you to modify colors, themes, and the manner of different elements to best suit your needs.

Normal view – Blank Presentation template: The blank presentation template provides placeholders for title and sub-title on the kickoff slide, and additional placeholders for the title on each blank slide. This allows you to distinguish your main points from sub-points. Follow basic blueprint rules:

• Apply bare space to grouping or separate items.
• Use visual balance to delight the heart.
• Create contrast to brand objects stand out. Contrast occurs when whatever two elements are dissimilar.

Colors: Choose colors and then that text is clearly legible. In add-on, consider how the colors will look in the space where the slideshow will be presented. For example:

Picking Colors: In a presentation, there tin be different colors and fonts, but all of the text must exist easy to read for the audience.

• Strong lite reduces dissimilarity on nighttime background.
• In a well-lit room, employ light background with dark text and visuals.
• In a dimly-lit room, use dark background with light text and visuals.
• Avoid vibrating colors. Bright complementary colors that are close to each other in intensity "vibrate" or reduce legibility.

Adding Content

Text: Utilize text properly.

• Use keywords and phrases instead of sentences.
• Be consistent in your employ of capitalization.
• Put like ideas in the aforementioned formatting by using the aforementioned parts of spoken communication, same clauses, phrases, or all consummate sentences.

Organization: On a slide, data can exist organized using bullet points or lists.

• Use bullet points. Bullets help the audience skim the slide and see relationships between chief and sub-points. Here is how to use bullets:

1. Select the "bulleted list" or "two-column list" slide (from the pre-designed slide formats).
2. Blazon a phrase then striking "render."
3. Type a second phrase, hit "return" then hit "tab" to indent.
4. OR use "promote" or "demote" arrows at height to create a bulleted bureaucracy, in order to distinguish main claims from subclaims.

Creating a Contrast: A speaker can create contrast in a presentation changing the font, color, or size.

Fonts: Choose easy-to-read fonts.

• Select fonts that are good for projecting, not ones that are just adept for printing.
• Pay attention to the legibility of the font yous choose, such as the contrast between groundwork and text, size of the font, and any type treatment such every bit shadowing that may reduce legibility.

Graphics: Insert needed visuals such as WordArt, shapes, or images. Make sure to re-size the images to best fit the slide. Hither is how to re-size images:

1. Click on the visual you wish to resize.
2. Go to "format" and then "object" or "autoshape."
3. Select "size."
4. Alter size and scale.
5. OR, simply click and drag the corners of the image.
6. You tin can also combine two different shapes by selecting one and then selecting and dragging some other into it for a custom epitome.

Video and Sound: You tin can search and select video in different media formats. But click to select the video/audio and insert where you want them to play on the slide. Yous tin also record your ain sound to add together to a slide. When choosing video or audio to add to your presentation, make sure that it is of a high quality. This enhances the authority of the presenter equally well as improves audition receptivity.

Moving Between Slides

Effects and transitions: PowerPoint comes with a preset collection of transitions. Y'all tin can choose dissimilar types of transitions to motion between slides. Newer versions of PowerPoint even have some 3D transitions. In addition, there are many free transition templates bachelor from Microsoft and open sources.

Effects between slides: Furnishings should accept a signal and support the overall concept of the presentation. Avoid tiresome moving or fancy effects such as crawl in, swivel, and screw. Don't overuse special effects every bit they tin can distract your audience from your main points. To avert this from happening, keep effects and transitions consistent.

After the Presentation

Handouts: You can export your PowerPoint presentation to a Word Certificate. When you do this, there are different choices bachelor for how slides and notes are positioned. In the latest version of PowerPoint yous can become to File—-> Export and and so click on the {Create Handouts} push. Your presentation volition then be exported to a Give-and-take certificate for formatting.

Share: Y'all tin also share your PowerPoint presentation by email, through web access. or publish your slides so that others can access them electronically rather than having to distribute handouts.

Delivery Tips

PowerPoint presentation software is your banana and should help you by supporting your presentation, not taking over the evidence.

Learning Objectives

Illustrate how PowerPoint features can be used to communicate to audiences

Key Takeaways

Fundamental Points

• Rehearse the show to meet what information technology will actually look similar when it is presented to an audience; try controlling the movement from one slide to next or preprogramming the amount of time for each slide to announced on the screen.
• The content of the slides serves every bit a guide or outline for you and the audience, so you want to brand sure you lot talk almost each slide, not read the content to the audition who can read what is projected.
• Presenter View allows you to see your notes on your monitor while the audience only sees the slide. While y'all move from one slide to the side by side you can also zoom in on a particular part of the slide or utilize a pen or laser arrow to call attention to specific details.
• Relational presentation practitioners construction small message units that are rather self-contained and can be pulled together as the speaker interacts with the audience.

Fundamental Terms

• Relational: A type of interactive presentation using presentation software that is structured to allow dynamic customization of the message while presenting.
• linear: Pertaining to or resembling a line; step-by-step in order.

PowerPoint Software Is Your Assistant

PowerPoint presentation software is your assistant and should assist you, not take over the show. Nothing can substitute for a carefully prepared message, whether that message is a standard linear message or a relational interactive message. The delivery of the bulletin is guided past the all-time practices that you have been using throughout your speeches; yet, in that location are some special considerations when working with PowerPoint.

Practise and Rehearsal

After putting together a PowerPoint slide show, you will want to get a "reality cheque" by actually running the show to see what information technology volition look like when you present it. Y'all may command the movement from one slide to the next every bit y'all speak, or you may preprogram the corporeality of time that each slide appears on the screen and speak but for that amount of fourth dimension.

If at all possible, rehearse with the same display equipment in a similar infinite. If you are speaking to a colocated audience, make sure that your projected slides are big enough for all members of the audience to see (usually about i inch high for each 10 feet that separates the audience from the projected slide). Additionally, if y'all are speaking to a remote audience, check your brandish so that yous tin can see the presentation in the aforementioned way that the audience volition come across information technology on their screens.

Bones Delivery

1 disquisitional attribute of commitment is avoiding the temptation to read the content to the audience; the audience can read what is projected themselves. The content of the slides serves as a guide or outline for you and the audience. Stand to the left of the screen. For the English speaker who reads from left to right, the audience will encounter you as their optics movement across the screen in i continuous left to right eye movement. And think to speak WITH the audience, not AT them.

Delivering a Speech: The speaker delivers the speech with assist from PowerPoint slides in the background.

Using Views

Using PowerPoint Views allows you to follow a linear path or relational interactive paths for delivery.

Slide Show View

You tin use the Slide Show view to deliver your presentation. The slide occupies the total screen and displays the way your presentation will expect when y'all project it. Y'all can apply the Slide Bear witness view to see the slide show on your computer screen one slide at a time. You lot can move to the next slide by clicking the mouse or using the up and downwardly arrow keys.

Presenter View

You tin see your notes on your monitor while the audition just sees the slide. Y'all tin can too zoom in on a particular part of the slide or utilise a pen or laser pointer to call attention to details. In Presenter view, you tin can display the current slide on the left side, the next slide on the correct, and the notes at the bottom right of the screen.

Interactive Relational Delivery

Relational presentation (besides known equally visually interactive presentation) uses standard presentation software such every bit PowerPoint in a manner that allows for dynamic customization of letters while presenting.

Relational presentation practitioners construction their material using a combination of strategies to develop and access pocket-size message units. Each modest bulletin unit is rather self-contained and tin can exist pulled together every bit the speaker interacts with the audience. While presenting, you lot interact with the audition rather than "talk at" them. You can use the Presenter view to quickly select and navigate to each message unit spontaneously within and between collections of interconnected shows. Some of these navigation devices utilise text links and others comprise moving picture thumbnails or miniature screenshots as link sources.

Navigation in a Presentation

Whether you are delivering a traditional, linear bulletin or an interactive, relational presentation, information technology is helpful to proceeds control of the bones movements for the slide testify.

Collaborate with the Audience: Information technology's important that the speaker maintains middle contact with the audience while projecting the slides.

Move to the terminal slide: Drag the coil box to the bottom of the scroll bar or press [Ctrl] and [Stop]

Move to the first slide: Elevate the scroll box to the top of the curl bar or press [Ctrl] and [Dwelling]

Move to the side by side slide: Click in the whorl bar below the whorl box or printing [Page Down]

Motion to the previous slide: Click in the whorl bar higher up the coil box or press [Page Up]

Movement to a specific slide: Drag the scroll box up or down until yous displays the slide you lot want

Delivery Wrap-Upwardly

So to wrap it up, you should prepare your lecture before firing up your software. Recollect that the engineering is your banana and should help you, not have over the prove. Y'all may creatively deliver a linear presentation, just you can also use PowerPoint to craft a highly interactive relationship experience with the audience.

Other Presentation Software Options

Microsoft PowerPoint dominates the presentation software market, only other options include Heed Maps, SlideRocket, and Prezi.

Learning Objectives

Describe the different software programs available equally an alternative to PowerPoint

Key Takeaways

Key Points

• Presentation software 's three major functions: an editor allowing text to be inserted and formatted; a method for inserting and manipulating graphic images; and a slide -show system to display the content.
• Mind Maps interruption away from the linear format by using graphic symbols to evidence connections between dissimilar ideas.
• SlideRocket is an online presentation platform that lets users create, manage, share and measure out presentations.
• Prezi is a free, web- based application allowing users to create visual presentations by zooming in, out and around a visual work infinite.
• Google Docs is a free SaaS part of Google Drive, and includes its own presentation software.
• There is a move now abroad from traditional presentation software towards mobile-friendly solutions developed for tablets and smartphones such as Haiku Deck or Explain Everywhere.

Key Terms

• Presentation Software: A computer software package used to display data; typically includes text editor, method for inserting and manipulating graphic images and a slide show system to brandish content

Alternatives to PowerPoint Presentation Software

Presentation software is a computer software package used to display information, normally in the form of a slide show. The software typically includes iii major functions:

• an editor that allows text to be inserted and formatted;
• a method for inserting and manipulating graphic images, and;
• a slide-prove system to display the content.

Microsoft PowerPoint dominates the market with 95% of the presentation software market share. However, in that location are other presentation graphic programs with dissimilar features and approaches. Some of the alternatives to PowerPoint include:

Mind Maps You tin use mind maps to plan and modify your presentation. Mind Maps break away from the linear format of PowerPoint by using graphic symbols to prove connections betwixt different ideas, allowing the presenter to bear witness a top level map and and so drill downward to show details for dissimilar connecting ideas. For presentation slides, you lot tin get-go with a full general, top level map then create additional slides to drill down to the subtopics. You tin can summarize the sub points and then go back to the main, height-level mind map to evidence the connectedness to the whole.

Heed Map Software: A graphic and conceptual layout that tin can be used for non-linear presentation.

SlideRocket is an online presentation platform that lets users create, manage, share and mensurate presentations. SlideRocket is provided via a monthly SaaS model or an almanac subscription plan. You tin can also import your PowerPoint presentations or Google Presenter presentations into SlideRocket.

Users initially sign up for a free 14-twenty-four hours trial then decide which plan to subscribe to. Users tin can also use a gratis, basic version of the software. In addition, SlideRocket premiered the presentation resume with a variety of templates for users to promote themselves to different companies.

Prezi is a free application which allows you to create visual presentations by zooming in, out and around your visual workspace.Instead of individual slides, these ZUI's (zoom user interface) are based on i infinite canvas on which all content is presented. This allows for non-linear presentations, richer detail of content, and a better overview of complex visual letters. Prezi also has a mobile app for tablet users.

Prezi: Prezi is spider web-based presentation software that uses zoom interface rather than individual slides.

Google Docs is now a office of Google Drive'south "software as a service" office suite. The free service includes it own presentation software that can be exported in open office format as well as Microsoft Role. Google Docs are automatically saved to a Google server, which prevents loss while too offer"anytime, anywhere" access.

Internet based collaboration

Another option with all these different packages is internet based collaboration. Using this method, several people revise content or review the changes as they are made by others.

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Source: https://courses.lumenlearning.com/boundless-communications/chapter/using-powerpoint-and-alternatives-successfully/

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